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CRM Business Requirements


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CIOPages CRM Business Requirements are a comprehensive and industry-agnostic list of requirements for enterprise CRM transformation projects.  The CRM transformation project teams can use the CRM business requirements as a starting point and rapidly customize to reflect the unique needs of the enterprise.

Today, the digital world is making CRM transformation a strategic imperative. Most medium and large enterprises are embarking on implementing new CRM platforms as a centerpiece of their customer-centric transformation. Drafting the CRM business requirements for a transformation is a time-consuming task, and the sample CRM business requirements will help jump-start and accelerate the process.

CRM Business Requirements
CRM Transformation Business Requirements

What does the CRM Business Requirements Matrix include?

  • CRM Business Requirements is a spreadsheet with about 200 Requirements. Teams can customize the CRM requirements to each firms’ specific needs.
  • The CRM Business Requirements list encompasses the entire customer lifecycle.

What do CRM Transformation Requirements does not include?

  • CRM Business Requirements does not contain Technical, Architecture and Infrastructure Requirements
  • The deliverable does not include typical Vendor RFP questions such as Vendor profile, pricing, deployment, and licensing information, etc. (CIOPages.com offers a separate Vendor RFP template as a separate deliverable.)

What are CRM Business Requirements?

Today, the CRM (Customer Relationship Management) function has become a strategic lever for many companies, particularly in light of the rising customer expectations, growth in e-commerce, the ubiquity of mobile, and omnichannel.  Reinventing the CRM function and bringing it to the digital era is a primary focus of many of the CRM transformation programs. Depending on the expansiveness of the CRM transformation, it may encompass a change in operating model, re-engineering the underlying processes, restructuring of the Customer and Sales Management services, and enhancing the customer and sales team experience.  More often than not, the customer relationship management transformation includes re-platforming the CRM functions. CRM systems are first in the wave of SAAS/cloud offerings that have revolutionized the software landscape in recent years.

The traditional approach to documenting CRM business and functional requirements spans one or more of the following methods:

  • Business analysts who will interview customer relationship and sales management SMEs (subject matter experts) to gather business needs.
  • Hire an expensive consulting firm to draft CRM project needs.
  • Reverse engineer key requirements from existing CRM systems.
  • Conduct vendor evaluations to learn about the state of the art features and functions in CRM software systems and then try to compile the features into business requirements.
  • Analyze the voice of the customer (internal sales team and other stakeholders) and glean insights into changes required and draft them into business requirements.

Instead of weeks and months of effort in compiling business requirements for a CRM transformation, the CIOPages.com CRM Business Requirements List can help jumpstart the requirements endeavor and accelerate time to value.  The CIOPages.com CRM requirements matrix allows CRM transformation project teams to customize the requirements to the unique needs of the enterprise.

The deliverable has about 300 CRM transformation requirements spanning all essential functional areas of CRM. The broad scope of the sample CRM requirements list includes customer acquisition, customer management, sales process, quotation process, and related fields.

What is the format of the CRM Requirements?

Each of the requirements is in the format of “The system shall…”.

If you need to translate them into Agile Stories in the traditional form: “As a <type of user>, I want <some goal> so that <some reason>,” it is easy to do reframe the requirements. Please do let us know if you need any help.


  • As the CRM Business Requirements deliverable is a digital product, there are absolutely NO Returns.
  • Depending on your industry, the type of sales functions, processes and practices you follow, and the scope of your transformation, some of the CRM transformation requirements may not be relevant to you.
  • If you are a consultant or a consulting company, there is a different pricing, license, and terms.
  • Sold on an as-is basis and with no warranties
  • This sale does not include implementation help or support. If you need professional services assistance, please contact us.
  • Please review our standard terms of service.

Need Consulting or Advisory Services?

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Are these really “Business Requirements”?

Indeed these are REAL business needs. Experience consultants with domain expertise conceptualized and wrote the requirements. The business needs encompass all critical areas of CRM functions.

How should we use the CRM Business Requirements?

More often than not, in every significant (and sometimes medium-sized) enterprise, a cross-functional team of business/technology/architecture teams spend countless hours in conference rooms trying to whiteboard and write business requirements from scratch. The more time they devote to the core and standard needs, the more likely they will miss out on something unique and relevant to the firm. Instead, using CIOPages CRM systems transformation business requirements, you can focus on what’s different and unique about your situation. That is the deliverables enables you to spend 90% of your time on the 10% of the requirements that matter. And only 10% of your time on the 90% of elements that are table stakes. Furthermore, today’s CRM SAAS solutions are highly configurable, and hence having a well-thought-out CRM requirements matrix will help baseline what you need.

But, our Company is Unique – will it fit us?

Of course, you are unique but not as unique as a unicorn!
We understand and acknowledge each company is slightly different regarding some capabilities as well as how they work. However, while there may be divergence at the edges, there is a lot of convergence at the core of most firms. You need to get various raw materials, goods and input services to create value-added products and services your customers demand. The differences may be in the relative emphasis of a few of the critical processes and absence or presence of specific requirements and workflows based on your unique needs.

Last but not least, we don’t expect our CRM Business Requirements (or any other matrix/template, in fact) to fit you 100%. We hope you to take this set of requirements as a straw model or a base set of needs, and use it as a springboard to achieve the level customization and specificity in business requirements you desire.

If you need professional services to help to tailor the requirements to your needs and capture your firm’s unique essence, we can help. Contact Us for Advisory Service details.

But, we have a CRM Business Requirements Matrix already?

Well, in that case, either you can go with it, or if you need to validate and cross-reference, you will still find our business requirements matrix valuable. After all, the price is less than the one-hour of time spent on the combined brainpower assembled in the room.

What is my ROI?

The Value of Time Spent:

  • A Product Manager
  • Business Analysts
  • CRM Functional Experts – 2 or 3 to represent the broad spectrum of areas.

You can multiply the average hourly cost of the team and the hours spent, and you’ll get the picture.

Opportunity Cost:

In addition to the time spent and the associated costs of drafting routine requirements, you also have to consider the opportunity cost.

By quickly adding/deleting/modifying the base set of requirements, it will allow you the luxury of spending the balance of your quality time in conceptualizing and crafting the unique and specific Business Requirements, which capture the essence of your company and its Sales and Customer practices, principles, and perspectives.

Of course, let’s not forget the “Day Job” each of the SMEs (subject matter experts) could be doing.


Instead of spending countless hours stretched across weeks or months, you can have a baseline of requirements in a couple of sittings. That helps you expedite and accelerate the transformation.

CRM Business Requirements


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Licensing Options:

We keep the licensing options – clean and straightforward.

Individual License: Where we offer an individual license, you can use the deliverable for personal use. You pay only once for using the deliverable forever. You are entitled any new updates within 12 months.

Enterprise License: If you are representing a company, irrespective of size, and intend to use the deliverables as a part of your enterprise transformation, the enterprise license is applicable in your situation. You pay only once for using the deliverable forever. You are entitled any new updates within 12 months.

Consultancy License: A consulting or professional services or IT services company that intends to use the deliverables for their client work need to pay the consultancy license fee. You pay only once for using the deliverable forever. You are entitled any new updates within 12 months.

Product FAQs:

Can I see a Sample Deliverable?

We are sorry, but we cannot send or show sample deliverables. There are two reasons: A) The deliverables are our intellectual property, and we cannot share the same. B) While you may be a genuine buyer, our experience in the past has not been great with too many browsers and not many buyers. We believe the depth of the information in the product description and the snippets we provide are sufficient to understand the scope and quality of our products.

When can I access my deliverables?

We process each transaction manually and hence, processing a deliverable may take anywhere from a few minutes to up to a day. The reason is to ensure appropriate licensing and also validating the deliverables.

Where can I access my deliverables?

Your best bet is to log in to the portal and download the products from the included links. The links do not expire.

Are there any restrictions on Downloads?

Yes. You can only download the products three times. We believe that is sufficient for any genuine usage situation. Of course, once you download, you can save electronic copies to your computer or a cloud drive.

Can I share or sell the deliverables with anyone?

You can share the deliverables within a company for proper use. You cannot share the deliverables outside your company. Selling or giving away free is prohibited, as well.

Can we talk to you on the phone?

Not generally. Compared to our professional services fee, the price of our products is a fraction of what we charge for custom work. Hence, our business model does not support pre-sales support.

Do you offer orientation or support to understand and use your deliverables?

Yes, for a separate fee. You can hire our consultants for remote help and in some cases for onsite assistance. Please Contact Us.