Product Description

HR Business Requirements is a comprehensive and industry-agnostic list of business requirements for an HR transformation program. The HR business requirements matrix helps teams jumpstart and accelerate the requirements gathering process by allowing them to tailor a pre-built set of sample HR business requirements to the specific needs of the enterprise.

HR Business Requirements

HR Transformation Business Requirements

What do I get in HR Business Requirements?

  • A spreadsheet with about ~400 business requirements essential to transforming the HR function and replace existing HRIS/HRMS systems.
  • The HR Transformation Business Requirements Matrix is organized into several categories and subcategories and encompasses the entire Hire to Retire value stream.

What does it not include?

  • HR Business Requirements Matrix does not include Technical, Architecture and Infrastructure Requirements
  • Typical Vendor RFP questions such as vendor profile, pricing, deployment options, et al.

What are HR Business Requirements?

Today, the Human Resources (or Human Capital Management) function has become a strategic lever for many companies.  Reinventing HR and bringing it to the digital era has been the focus of many of the HR transformation programs. Depending on the expansiveness of the Human Resources transformation, it may encompass a change in operating model, underlying processes, restructuring of HR services, and enhancing the HR stakeholder experience.  More often than not, the HR transformation includes re-platforming the HRIS/HRMS systems.

The traditional approach to documenting HR business and functional requirements spans one or more of the following:

  • Business analysts who will interview HR subject matter experts to gather business needs.
  • Reverse engineer key requirements from existing HRMS/HRIS/HCM systems.
  • Conduct vendor evaluations to learn about state of the art in HR systems and then compile the features and functions into a business requirements matrix.
  • Analyze the voice of the customer (internal HR stakeholders) and glean insights into the changes required and draft them into business requirements.
  • Hire an expensive consulting firm to draft HR project requirements.

Instead of weeks and months of effort typically involved in such methods, the sample set of HR requirements can help HR transformation project teams’ jumpstart the requirements gathering endeavor and accelerate time to value.

The HR requirements deliverable includes about 400 business requirements are spanning all critical functional areas of Human Resources. The broad scope of Human Resources Business Requirements Matrix consists of the following:

  • Overview
  • Employee Database
  • People Management and Administration
  • Hiring, Recruiting, and Onboarding
  • Performance Reviews and Management
  • Employee Development and Career Progression
  • Talent Management, Training, and Development
  • Succession Planning
  • Compensation, Wages, Salaries
  • Employee Benefits
  • Employment Events Management
  • Legal, Risk, and Compliance
  • Reports and Analytics

What is the format of HR Business Requirements?

Each of the requirements conforms to “Can do something” format. Of course, it is easy to modify from “Can do” to “Should/Must be able to do Something” or any other format.
If you need to translate them into Agile Stories in the traditional form: “As a <type of user>, I want <some goal> so that <outcome>” it is easy to do the translation. If you need help, let us know.


  • As the HR Business Requirements is a digital product, there are absolutely NO Returns.
  • Depending on your industry, the type of HR policies and practices you follow, and the scope of your transformation, some of the requirements may not be relevant to you.
  • If you are a consultant or a consulting company, there is a different pricing, license, and terms.
  • Sold on an as-is basis and with no warranties
  • This sale does not include implementation help or support. If you need professional services assistance, please contact us.
  • Please review our standard terms of service.

Need Customization Help?

Contact Us

Are these really “Business Requirements”?

Indeed they are REAL business requirements. Experienced consultants with domain expertise conceptualized and created the transformation requirements. The Human Resources Transformation business requirements encompass all critical areas of human resources functions.

How should we use HR Business Requirements List?

More often than not, in every significant (and sometimes medium-sized) enterprise, a cross-functional team of business/technology/architecture teams spend countless hours in conference rooms trying to whiteboard and write business requirements from scratch. The more time they devote to the core and standard requirements, the more likely they will miss out on something unique and relevant to the firm. Instead, using our HRIS requirements matrix, you can focus on what’s different and unique about your situation. That is you can spend 90% of your time on the 10% of the requirements that matter. And only 10% of your time on the 90% of requirements that are table stakes.

Please remember that HR business requirements are one of the components of an HR Transformation Framework and a driver of the HR Transformation Roadmap.

But, our Company is Unique – will it fit us?

Of course, you are unique but not as unique as a unicorn!
We understand and acknowledge each company is slightly different concerning some capabilities as well as how they work. However, while there may be divergence at the edges, there is a lot of convergence at the core between most firms. You need to prospect, recruit, hire, pay, manage and grow your employees – the differences may be in the relative emphasis of a few of the critical processes and absence or presence of specific requirements and workflows based on your unique needs.

Last but not least, we don’t expect our HR Transformation Business Requirements (or any other matrix/template, in fact) to fit you 100%. We hope you to take this set of the needs as a straw model or a base set of requirements, and a springboard to achieving the level customization and specificity in business requirements you desire.

Not to toot our own horn, but if you need professional services help to tailor the model to your needs and capture your firm’s unique essence, we can also help. Contact Us for Advisory Service details.

We already have an HR Business Requirements Matrix.

Well, in that case, either you can go with it, or if you need to validate and cross-reference, you will still find our business requirements matrix valuable. After all, the price is less than the one-hour of time spent on the combined brainpower assembled in the room.

What is my ROI?

The Value of Time Spent:

Typically, it takes a team of 4-5 to draft the business requirements.

  • Product Manager
  • Business Analyst
  • Human Resource Functional Experts – 2 or 3 to represent the broad spectrum of areas.

Now you can multiply the average hourly cost of the team and the hours spent, and you’ll get the story.

Opportunity Cost:

In addition to the time spent and the associated costs of drafting routine requirements, you also have an opportunity cost.

By quickly adding/deleting/modifying the base set of requirements, it will allow you the luxury of spending the balance of your quality time in conceptualizing and crafting the unique and specific Business Requirements, which capture the essence of your company and its HR practices, principles, and perspectives.
Of course, let’s not forget the “Day Job” each of the SMEs (subject matter experts) could be doing.


Instead of spending countless hours stretched across weeks or months, you can have a baseline of HR requirements in a couple of sittings. That helps you expedite and accelerate the transformation.