Product Description

Project Management Business Requirements, a CIOPages accelerator, is a comprehensive, industry-agnostic, multi-purpose business requirements list to rethink the project management function. The Project Management Business Requirements list is a starting point for any enterprise-wide Project Management Tool transformation, including creating detailed business requirements and crafting a Vendor RFI/RFP. It may be used for one or more point solutions to complete a software suite.

Project Management Business Requirements

Project Management Transformation Business Requirements

What do I get?

  • Project Management Business Requirements is a spreadsheet with about ~300 features, functions and needs. All of these are customizable to a company’s needs.
  • The Business Requirements list is broken down into various Categories, subcategories (where necessary) and then the Business Requirements

What does it not include?

  • Technical, Architecture and Infrastructure Requirements
  • Typical Vendor RFP questions such as Vendor profile, licensing information, etc. ( offers a separate Vendor RFP template as a separate deliverable.)

What does Project Management Business Requirements include?

The deliverable includes about 300 business requirements covering all critical functional areas of project management, team management, and collaboration.  The broad scope of Project Management 2.0 Business Requirements List includes Project Management, Team Management, Collaboration, Document Sharing and related areas.

What is the format of the Business Requirements?

Each of the requirements is in the format of “The system shall.”
If you need to translate them into Agile Stories in the simplified form: “As a <User>, I want to <do something>, so that <I can accomplish/benefit from something>,” it is easy to do reframe the requirements. Please do let us know if you need any help.


  • As the Project Management Business Requirements is a digital product, there are absolutely NO Returns.
  • Depending on your industry, the type of Program and Project Management functions, processes, and practices you follow, and the scope of your transformation, some of the requirements may not be relevant to you.
  • If you are a consultant or a consulting company, there is a different pricing, license, and terms.
  • Sold on an as-is basis and no warranties
  • This sale does not include implementation help or support. If you need professional services assistance, please contact us.
  • Please review our standard terms of service.

Need Consulting or Advisory Services?

Need Customization Help? Contact Us

Are these really “Business Requirements”?

Indeed these are REAL business needs. Consultants with domain expertise have conceptualized and created the project management operational requirements. The functional requirements encompass all critical areas of Project Management and related functions.

How should we use the Project Management Business Requirements deliverable?

Project Management is evolving, and enterprises need to rethink the function. More often than not, in every significant (and sometimes medium-sized) company, a cross-functional team of business/technology/architecture teams spend countless hours in conference rooms trying to whiteboard and write business requirements from scratch. The more time they devote to the core and foundational needs, the more likely they will miss out on something unique and relevant to the firm. Instead, using CIOPages  Project Management 2.0 Systems Implementation Business Requirements, you can focus on what’s different and unique about your situation. You can spend 90% of your time on the 10% of the requirements that matter. And only 10% of your time on the 90% of needs that are table stakes.

But, our Company is Unique – will it fit us?

Of course, you are unique but not as unique as a unicorn!
We understand and acknowledge each company is slightly different concerning some capabilities as well as how they work. However, while there may be divergence at the edges, there is a lot of convergence at the core of most firms. The differences may be in the relative emphasis on a few fundamental processes and absence or presence of specific requirements and workflows based on your unique needs.
Last but not the least, we don’t expect our Project Management Requirements document (or any other matrix/template, in fact) to fit you 100%. We hope you to take this set of requirements as a straw model or a base set of elements, and use it as a springboard to achieve the level customization and specificity in business requirements you desire.

If you need professional services help to tailor the requirements to your needs and capture your firm’s unique essence, we can help. Contact Us for Advisory Service details.

But, we have a Business Requirements Matrix already?

Well, in that case, either you can go with what you have, or if there is a need to validate and cross-reference, you will still find our business requirements matrix valuable. After all, the price is less than the one-hour of time spent by the combined brainpower assembled in the room.

What is my ROI?

The Value of Time Spent:

Typically, it takes a team of 5-7 associates to draft a set of business requirements.

  • A Product Manager
  • Business Analysts
  • Project Management Functional Experts – 2 or 3 to represent the broad spectrum of areas.

You can multiply the average hourly cost of the team and the hours spent, and you’ll get the picture.

Opportunity Cost:

In addition to the time spent and the associated costs of drafting routine requirements, you also have to consider the opportunity cost.
By quickly adding/deleting/modifying the base set of requirements, it will allow you the luxury of spending the balance of your quality time in conceptualizing and crafting the unique and specific Business Requirements, which capture the core essence of your company and its Project management practices, principles, and perspectives.
Of course, let’s not forget the “Day Job” each of the SMEs (subject matter experts) could be doing.


Instead of spending countless hours stretched across weeks or months, you can have a baseline of requirements in a couple of sittings. That helps you expedite and accelerate the transformation.