3 questions from the package
From the RFI round. The first shows part of the guide each question carries; the workbook adds follow-ups, how to verify the answer, a priority and a weight.
1. Can your general ledger record one source transaction in parallel ledgers that follow different accounting principles, for example [local accounting principle] and [group accounting principle]?
Why it matters. Without parallel ledgers, the buyer has to keep adjustments between accounting principles in spreadsheets or a separate system. The audit trail from source document to each set of books then breaks.
Good answer
- One posting of a source document creates entries in every assigned ledger at the same time
- Adjustment entries can be posted to one ledger only, without affecting the others
- Standard financial statements can be run for each ledger separately
Red flags
- The second set of books is a copy filled by a batch job or by manual re-entry
- Each accounting principle needs its own legal entity or company code
- Differences between principles are handled only in a reporting layer, not as ledger postings
2. Can one legal entity belong to more than one consolidation hierarchy at the same time, for example a legal ownership hierarchy and a management reporting hierarchy?
Why it matters. Groups often report statutory results by legal ownership and management results by segment or region. If an entity can sit in only one hierarchy, the buyer ends up keeping the second structure in spreadsheets or creating duplicate entities that have to be reconciled every close.
3. For each of [country of operation], state whether your product delivers each of these as standard localization content, through a partner add-on, or not at all: indirect tax determination, withholding tax, and statutory financial and tax reports.
Why it matters. Every gap in a country's localization becomes a custom build or a third-party add-on that the buyer must fund and maintain through each update. Gaps found after selection change the implementation budget and timeline.
Capability areas
General Ledger, Subledgers & Period Close (13)
Chart of accounts, multi-book and parallel ledgers, AP/AR/fixed-asset and lease subledger posting to the GL, bank statement import and cash reconciliation, accruals, account reconciliations and period-close orchestration. Excludes cross-entity consolidation and country tax rules, which have their own areas.
Multi-Entity, Intercompany & Consolidation (10)
Legal-entity and organizational structure modeling, multi-currency transactions and revaluation, intercompany transactions and settlement, eliminations, currency translation and group consolidation. Excludes single-entity close mechanics covered in FIN.
Tax & Statutory Localization (9)
Indirect tax determination, withholding, statutory charts and reports, electronic invoicing and government reporting mandates for each country of operation, and how localizations are maintained as rules change. Excludes UI language and locale formatting, covered by the i18n module.
Procure-to-Pay (11)
Requisitions, purchase orders, supplier master usage in transactions, receiving, two- and three-way matching, invoice exceptions, payment runs and supplier-side accruals. Excludes supplier onboarding governance covered in DAT and generic integration to external sourcing tools.
Order-to-Cash & Revenue Recognition (11)
Quotes and sales orders, pricing and discounts, credit management, fulfillment handoff, billing, collections, returns and revenue recognition under multi-element and milestone arrangements. Excludes warehouse execution covered in SCM and project billing covered in PRJ.
Inventory, Warehouse & Logistics (10)
Inventory valuation and costing methods, multi-site stock, lot and serial tracking, warehouse execution, transfers between locations and shipping. Excludes production planning and shop-floor execution covered in MFG.
Manufacturing, Planning & Maintenance (12)
Bills of material, routings, engineering change control, MRP/MPS and demand inputs, discrete and process production execution, product costing and plant or asset maintenance. Excludes warehouse execution and inventory valuation covered in SCM.
Projects, Services & Workforce (10)
Project accounting, time and expense capture, resource assignment, project billing and the core HR records (organization, positions, employees, cost allocation) that finance and projects depend on. Excludes full talent management and payroll engines beyond how they connect to the ledger.
Master Data & Data Migration (10)
Ownership, validation and approval of customer, supplier, material and finance master data, plus the tooling for extracting, cleansing, mapping, loading and reconciling legacy data across migration rehearsals and cutover. Excludes exit-time data export, covered by the migration-exit module.
Clean-Core Extensibility & Update Management (11)
Pre-configured industry process content and how fit-to-standard workshops use it; how custom fields, logic, workflows and applications are built without modifying the vendor's core; how mandatory updates are delivered; and how customers test and protect their extensions through each update. Excludes generic API catalogs and identity integration covered by the integration module.
Roles, Segregation of Duties & Audit Trail (9)
Role and authorization design for ERP transactions, segregation-of-duties rule sets and conflict detection, approval workflows on financial postings and change history on transactions and configuration. Excludes platform-level security controls such as encryption and MFA, covered by the security module.
Reporting, Analytics & Embedded AI (9)
Operational and financial reporting on live transactional data, drill-down from reports to source documents, planning and analytics built into the suite, and embedded AI features for close, planning and procurement with their general-availability status. Excludes AI governance, safety and cost controls covered by the AI modules.
Questions about this package
How many Enterprise Resource Planning (ERP) RFP questions are there?
125 solution questions in 12 capability areas: 24 for the RFI, 65 for the RFP and 36 deep-dive questions for the finalists. The workbook adds 70 due-diligence questions on security, integration, implementation and exit.
What comes with each question?
Why it matters, good-answer signals, red flags, follow-up questions, how to verify the answer (a demo step, a test or a document), and a suggested priority and weight for scoring.
Can I edit the questions?
Yes. The workbook is an ordinary Excel file. Change, add or remove questions, and change the weights; the scorecard recalculates.
Which license do I need?
The Enterprise License covers any number of evaluations inside one organization. The Consultancy License covers use with any number of clients. Neither allows reselling or republishing the questions.
